Directions for installing eClass 6.9.4 on classroom computers are available here in PDF format:
Installing eClass Version 6.9.4.pdf
1. Double click on My Computer
2. Double click on Apps on 'Bsdstaff\Staff\Ems' (or HMS or BHS)
3. Double click on eClass
4. Double click on the eClass 6.9.4 installer folder for your school
5. Double click on Installing eClass Version 6.9.4.doc
An introduction to eClass Gradebook is available here in PDF format. Please print this for future reference.
Topics include:
Creating and saving class files
Setting preferences
Creating categories and weights
Ignoring category weights
Copying categories from one class to other classes
Creating assignments
Entering scores
Printing reports
Entering Comments for School Progress/Interim Reports
Exporting Term Marks (Progress Comments and Quarter Grades)
Starting a new grading period
To include the teacher's name on reports:
1. Open the class in eClass Grades.
2. From the Class menu, select Report Headings.
3. In the Report Headings window, enter the class name and the teacher name.
Repeat for each class.
All assignments belong to the first grading period until you identify the first assignment of the second grading period.
To set up for a new quarter:
Full Year Classes:
1. In the Assignments Window, find the row number of the
first assignment for the new grading period.
2. Click Class> Grading Periods
3. In the Starting Assignment field of the new grading period, enter the
appropriate assignment number. (determined in Step a)
4. If
your categories are the same for the new Quarter, you may copy your categories
from the previous grading period: Click
Class>Categories. In the
Categories For field, select appropriate Quarter.
Click "Copy From Previous Grading Period".
5. Assignments in different grading periods in the Assignments Window and the
Scores Window will be shaded in different colors on the screen
6. Repeat steps for all full year classes
Quarters 2 and 4 Exploratory Classes:
If you have year long classes, complete the
steps from the Full Year Classes section. If you have a new semester or quarter
class follow the steps below:
1. Open eClass Grades. Click File>Open Class. Navigate
to your Grades Folder on the S; Drive.
2. Open appropriate template file (Sem1GB or Sem2GB)
Sem1GB= semester 1 gradebook, Sem2gb=semester 2 gradebook.
3. Click File>Import Roster
4. Double click on the appropriate class roster file>Click File>Save Class
As>Name your class in the File Name field
5. Open the Assignments Window, type "last quarter placeholder" in the
1st assignment row. Enter the first assignment for the new quarter in the 2nd
assignment row.
6. Click Class>Grading Periods.
7. In the Starting Assignment field of the new grading period, enter 2.
8. If your assignments and/or categories are the same as other classes you can
use the "Copy From" feature. Click Class>Copy From>check
Assignments and/or Categories>Select the class file from which you want to
copy.
9. Assignments in different grading periods in the Assignments Window and the
Scores Window will be shaded in different colors on the screen.
10. Repeat steps for all new exploratory classes in Quarters 2 and 4.
1. Open eClass Grades. Click File>Open Class. Navigate
to your Grades Folder on the S; Drive.
2. Open the generic template file (Sem2GB.cls).
3. Click File>Import Roster.
4. Double click on the appropriate class roster file>Click File>Save Class
As>Name your class in the File Name field.
5. Repeat steps 2-4 for all of your quarter or semester length classes.
***PLEASE NOTE*** Quarter averages cannot be displayed in the Scores Window unless quarter starting assignments have been designated for all open classes.
To show quarter averages in the Scores window:
1. Click Style>Screen Preferences
2. Select Grading Period and appropriate quarter from the dropdown menu.
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Alternate grades override calculated grades in exports to Win School (the reporting program guidance uses). However, the calculated grade remains the same in the eClass Scores window for your reference.
To Allow Recording of Alternate Grades for Grading Periods:
1. Click Class>Grading Periods
2. Make sure "Allow Alternate Grade" is checked
for current quarter.
3. Alternate Percentage and Alternate Description columns
appear in the Scores window for the selected Grading Period.
*If these columns don't appear, save changes, close eClass and reopen it.
4. To enter an alternate percentage grade, type the
alternate percentage grade (determined by you) in the Alternate Percent column.
When you enter an Alternate Percentage, the Alternate Description (letter grade)
will auto-fill.
5. To enter an alternate description grade, type a
description abbreviation in UPPERCASE in the Alternate Description column.
EMS available alternate descriptions:
E- Excellent, S- Satisfactory, U-
Unsatisfactory, NG- no grade, I- Incomplete, MED- Medical, P-
Pass
To remove class averages:
1. Click Style
2. Click Gen report preferences
3. Deselect the class average box
You might want to include the same general message at the end of every Individual Report, such as the best time to contact you or an explanation of your grading policy. Two Post Script fields can be used for this purpose.
To create post scripts:
1. Click Style>Individual Report Prefs
2. In the Individual Report Prefs window, click Post Scripts.
3. Type up to 255 characters for each Post Script.
Click OK.
You can create up to two notes for each student, each up to 32,000 characters. Use Student Notes for individualized notes or commentary. You can choose to include student notes on reports, and they will appear on reports printed by you.
***PLEASE NOTE*** Student notes will not appear on report cards printed by the school. Only standardized comments will appear on report cards printed by the school.
To create or modify a student note:
From the Report menu, you can choose from a wide variety of reports. Please use the Preview option before actually printing your reports to make sure they include the information you want.
You can choose to be warned by either a beep or an alert box each time you change an existing score in the Scores window.
1. Click Edit>Preferences
2. Select Scores Window from the dropdown menu
3. Select the Scores Changed Alert option you prefer
Contact Kathy Gallagher at: