Introduction to Microsoft PowerPoint

Introduction to Microsoft PowerPoint®

To Begin a New Slide Show

Open PowerPoint by clicking on Start, selecting Microsoft Office, then Microsoft PowerPoint

Choose the option "Blank Presentation;" click on "OK."

The New Slide choices box comes up; for the title slide select the first Auto Layout; click on "OK"

Click inside the box to begin typing

Font style, size and color choices are available in the “formatting” toolbar

Views Available in PowerPoint

Slide - shows the individual slide so you can work on it

Outline - shows just the text of each slide

Slide Sorter - shows smaller images of all the slides together on one screen

Notes pages - here you can enter speaker's notes to use with each slide

Slide Show - plays the show as you have created it; slides fill the entire screen

Adding Slides

Slides can be added in several ways:

Click on the New Slide icon on the standard toolbar
Click on Insert (on top line), then New Slide
Ctrl+M

Inserting Clip Art and Images

To insert Clip Art on the slide:

Select the word “Insert” from the Menu Bar, then “Picture,” then “Clip Art.”Locate the Clip Art you want to use and insert clip.
To insert a picture on the slide, locate the picture you want to use. It could be an image you have saved from Internet or a scanned image. To save an image from Internet right click on the image, select "Save picture as," name it, and save it in your network folder. Be sure to credit the source.
To insert the image on the slide, select the word "Insert" from the Menu Bar, then "Picture" from the drop-down menu, then "From File"
Locate the image and double-click on it. This will insert the image onto the slide.
If you want to resize the image click on it and drag a corner to make it larger or smaller.
To re-position the image, click inside it and drag it to the new location.

Adding Transitions A transition is the way in which your show moves from one slide to the next.

To set a transition:

Select "Slide Show" then "Slide Transition"
Click on the window under "Effects" to change it from "No Transition" to the one desired. Each of the effects will be shown on the dog image as you select it. For most of the effects you can also select a speed, and for all of them you must select a method of advancing. "On mouse click" lets you pace the slide show, so that it won't change until you click the mouse; the "Automatically after __ seconds" would be for a show that was running without a speaker.
To set the same transitions for the whole show, click on "Apply to All."
To set the transition for only the current slide, click on "Apply."
In the Slide Sorter View, there will be an icon under each slide showing that a transition has been selected. Click on that icon to see the transition in action.
Sounds to be played with a slide can also be added here.

Adding Animation Effects

To access the animation effects:

Click on the gold star icon in the formatting toolbar. This opens the Animation Effects Toolbar.
From here you can animate the title, by clicking on the first icon on the toolbar, or an object (bulleted text or an image) by first clicking on the second icon on the toolbar.
The animation choices are: drive-in, flying, camera, flash once, laser text, typewriter text, drop-in text, animation order, custom animation.
Text can also be animated by highlighting the text, clicking on "Slide Show" on the top line of the toolbars, then either "Preset Animation" or "Custom Animation." Here there are many more animation effects possible than those listed above.

Adding Sound

There are 16 choices of sounds already in PowerPoint. You can also add a .wav or MIDI file that you have downloaded from Internet.

From the Menu Bar, select "Slide Show," then "Slide Transition."

Under Sound, select "Other Sound" to add a sound file that has been saved from Internet.

Playing the Slide Show

To play an individual slide, click on the "Slide Show" icon on the first row at the bottom of the screen; press "Esc" or click the mouse again after that slide is done to return to the slide view.

To play the entire show, select "Slide Show" from the top row, then "View Show."

Using Notes Page View

To make notes on a page with the slide at the top, select the Notes Page View from the first row of icons at the bottom of the screen in Slide View. Enlarge this view, by changing the Zoom to about 75% so that the text can be read, and enter your notes in the section supplied.

To print Notes Page View:

Select File from top row, then Print
Uunder "Print What" select "Notes Pages" and "Black and White."

Printing Handouts

Select File, then Print

"Print Range" should be All

Under "Print What" select "Handouts”

Select number of handouts per page